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Privacy Policy

Version Update: 28/05/2022

DataMix Europe OÜ created this policy in line with its commitment to your privacy as a website user of https://www.canary.consulting/ (and any related site or mobile device application designated by us), as may be updated by us from time to time(“Users”) and/or a person with whom we cooperate, including our clients, business partners, their representatives and Alpha Specialists (henceforth referred to as “You” and “Yours”). Unless specifically referred to a given category of data subjects, the below provisions apply to all of them. For the terms of this policy, DataMix Europe OÜ with its registered office at F. R. Kreutzwaldi tn 4-7 Kesklinna linnaosa, Tallinn Harju maakond 10120 is a controller of data collected in connection with our website and our business. The terms “we”, “us”, “our” refer to DataMix Europe OÜ (henceforth referred to as “Canary Consulting”). If you have any questions regarding the processing of your personal data please contact us at: office@datamix.space.

Terms Used in the Policy

GDPR – Refers to the European Parliament and Council Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (a general data protection regulation).

Personal Data − Refers to any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an email address or a telephone number of the person and other data when combined with the above.

Sensitive Personal Data – Special categories of Personal Data mentioned in Art. 9 of the GDPR and Personal Data mentioned in Art. 10 of the GDPR include: racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, criminal convictions and offences or related security measures, genetic data, biometric data for the purpose of uniquely identifying a person, health, sex life or sexual orientation.

Processing – Refers to any operation or set of operations which is performed on Personal Data or on sets of Personal Data, by automated means or otherwise, such as: collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Online Services – Refers to all of the services made available to You by us or our affiliates via our Websites or the DataMix mobile device applications, including in particular the application program interface, DataMix’s content, our users pool database, your Account and any other service provided by us under our separate Terms of Use.

Purposes & Legal Basis of Processing

We process Personal Data in order to:

  • Execute the agreement concluded by You as our business partner, Contractor, client or in order to undertake actions on your request before the conclusion of the agreement with regards to the processing of Your data as a sole entrepreneur or Your company’s representatives authorized to conclude the agreement with us (Art. 6.1.b of the GDPR) and to make cooperation/execution of the agreement easier with regards to the processing of your contact persons’/representatives’ personal data (Art. 6.1.f of the GDPR).
  • Provide responses to your inquiries sent through the website contact form, e-mail or phone. In such a case the legal basis for the processing of your Personal Data is our legitimate interest in contacting You in reference to Your inquiry (Art. 6.1.f of the GDPR).
  • Send direct marketing information (including the Canary Consulting newsletter) to users, clients and business partners (Businesses, Contractors), via e-mail addresses they provide on the legal basis of their consent (Art. 6.1.a of the GDPR) and in case we have already a relevant relation with You, based on our legitimate interest (Art. 6.1.f of the GDPR). In cases where we will do marketing profiling, we shall process Your Personal Data based on Your consent, if required. (Art. 6.1.a of the GDPR). Consent/s for sending marketing information in accordance with Art. 10 of the act on rendering services by electronic means and / or Art. 172 of Polish Telecommunications Act, is expressed by You independently and separately.
  • Organize competitions by Canary Consulting, conferences or events. Your Personal Data will be processed only if You have registered as a participant. The legal basis for the organization of competitions is consent (Art. 6.1.a of the GDPR).
  • Organize and conduct open and dedicated training sessions. In the case of training sessions, the legal basis for the processing of Personal Data is an agreement for the provision of training services conducted with Canary Consulting by sending electronically the respective order form (Art. 6.1.b of the GDPR).

If You are a Contractor whose services may be needed by Businesses, the processing of Your Personal Data will take place mostly as a result of Canary Consulting’s cooperation with our Businesses users. In such a case we will process Your Personal Data in order to:

  • Pursue our business, i.e. connect You with enterprise clients by matching projects suitable to Your level of professional experience and sending Your Personal Data to clients on this basis; by managing the relationship with You to enable You, as an Contractor, to participate in Businesses’ projects. In such a case the legal basis for the processing of Your Personal Data is our legitimate interest in (Art. 6.1.f of the GDPR).
  • We may, in random cases process Your Personal Data as an Contractor within the assessment of the effectiveness of the measurement tools we use such as tests, games and, questionnaires for the purpose of verifying their effectiveness. The legal basis of the processing will be our legitimate interest (Art. 6.1.f of the GDPR).
  • If you decide to use Canary Consulting Online Services, we will process Your Personal Data for the purpose of entering into an agreement concerning the provision of our Online Services, including the registration as defined in the Terms of Use for those Online Services. In such cases the legal basis for the processing of Your Personal Data is entering into a contract with You concerning the provision of Online Services (Art. 6.1.b of the GDPR).
  • If You decide to settle an Account with Canary Consulting Online Services, we may process Your Personal Data in order to manage Your Account and to manage any contacts with You in this scope. The legal basis of the processing will be our legitimate interest in assigning You to a project (Art. 6.1.f of the GDPR).

The legitimate interest of Canary Consulting is to:

  • Contact You to answer Your queries;
  • Process a contact persons’ data in order to execute the agreement with our other users;
  • Send direct marketing communications to disseminate information about Canary Consulting’s services;
  • Manage Your Account on Canary Consulting’s Online Services – to facilitate Your use of these services and to answer Your queries;
  • To simplify the process of evaluating, matching roles and making placements as well as facilitating the internal management of our relationship with users – in order to more effectively manage the assignment of Contractors to Businesses projects.

If consent is required for the processing in question, it will be sought from You separately to ensure that it is freely given and informed. To the extent that Canary Consulting relies on Your consent to process Your Personal Data, You have the right to withdraw Your consent to such processing at any time. You can do this by contacting our data protection team at: office@datamix.space. The withdrawal of Your consent does not affect the lawfulness of its processing based on consent before its withdrawal.

The Provision of Your Data

Whenever you provide us directly with Your Personal Data, the provision of Your Personal Data, in each case is voluntary, however without its provision, You won’t be able to receive certain information (e.g. marketing newsletters) or take part in training, conferences, competitions, events or You won’t be able to settle an Account with Canary Consulting Online Services as stated in our Terms of Use or we won’t be able to address your enquiry or to match a project that is suitable for You and as a consequence to be able to recommend Your services to our Business clients.

Sensitive Personal Data

Canary Consulting does not process Sensitive Personal Data unless:

  • The processing is required or permitted by law or;
  • Canary Consulting has obtained Your explicit consent, such as for the measurement of Your personal characteristics, where relying on consent is permitted or appropriate under applicable law.

Your Rights

You may have certain rights in relation to Your Personal Data. Some of these rights only apply in certain circumstances. If You would like to exercise any of these rights, please contact us at: office@datamix.space.

  • Access: You are entitled to request access to Your Personal Data that we process.
  • Correction: You are entitled to ask that any incomplete or inaccurate Personal Data we hold about You is corrected.
  • Erasure: You are entitled to ask us to delete or remove Your Personal Data in certain circumstances. There are also certain exceptions where we may refuse a request for erasure, for example, where the Personal Data is still required in relation to the purposes for which it was collected.
  • Restriction: In some circumstances, You are entitled to ask us to suspend the processing of some of Your Personal Data, for example, if You want us to establish its accuracy or the reason for processing it.
  • Data Portability: In some circumstances, You may ask us to transfer Your Personal Data to another party.
  • Objection: Where we are processing Your personal data based on our legitimate interests (or those of a third party), You may object to its processing. However, we may be entitled to continue processing Your Personal Data if we can demonstrate compelling legitimate grounds for its processing.
  • Withdrawing Your Consent: Where Your Personal Data is processed with Your consent, You have the right to withdraw Your consent at any time. The withdrawal of consent will not affect the lawfulness of its processing based on consent before its withdrawal.

How Long We Keep Your Personal Data

Canary Consulting retains personal data to meet the purposes for which the data was collected or in order to ensure compliance with applicable laws or to protect legitimate company interests (e.g. statute of limitations periods). We will store Your personal data for the purposes of:

  • The execution of the agreement throughout the period of our cooperation with You and the lapse of the statute of limitations period.
  • Maintaining Your Account within Canary Consulting Online Services, as stated in our Terms of Use for the period You use our Online Services and longer, only if and when we are required to do so by law.
  • Answering your enquiries – for the time period of our correspondence and longer if justified to ensure we have an adequate log of our correspondences.
  • Sending marketing materials – for the period of sending You our materials up to the period you shall file your objection to such processing.
  • Keeping Your Personal Data, as an user, in our database in order to match projects suitable for Your professional experience with our Business or your projects with relevant Contractors.

With Whom Do We Share Your Personal Data

Your data provided to us can be disclosed to:

  • Our Subcontractors
  • Our Business Partners
  • Canary Consulting Online Services Users
  • Entities authorized by law to obtain Your Personal Data

The Transfer of Personal Data to Third Countries

Canary Consulting does not transfer Your Personal Data to third countries. In case of data transfers to third parties established outside the EEA or Switzerland; in countries which are not deemed by the European Commission to provide adequate data protection (non-adequate third countries), Canary Consulting shall rely on transfer mechanisms in accordance with applicable laws, which includes (1.) the EU “Standard Contractual Clauses”, (2.) and the Privacy Shield Certification of the third party (if established in the U.S.). When the third party is established in a country that is deemed by the EU Commission to provide adequate data protection, we rely on the protections available under local law.

For more information about, or to obtain a copy of specific transfer mechanisms, including information on any of the existing safeguards implemented by Canary Consulting in case such transfers occurs, please contact office@datamix.space.

How We Secure Your Personal Data

Canary Consulting maintains appropriate administrative, technical and physical safeguards designed to protect Your Personal Data against accidental or unlawful destruction, accidental loss, alteration, unauthorized disclosure or access, use, and all other unlawful forms of processing of personal data in our possession.

Changes to This Privacy Policy

We reserve the right to change this Privacy Policy at any time. When we make material changes to this Privacy Policy, we will post the changes on our website and update the revision date at the top of the Privacy

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